Minutes from the most recent N. Y. S. H. P. A.. Board of Directors Meeting

NYSHPA BOD Meeting

Sunday, May 4, 2008

 Meeting called to order at 12:25 pm.

Present: Larue Austin, Doug Smith, Larry Dodge, Bob Simpson, Jackson Sterle, Bob Williams, Dwight Shoemaker, Brian Resseguie, Howard Smith, Jay Kessler, Rusty VanEtten, Terry Riese, Kelly Smith

Absent: Nate Wooster, Wayne Dodge

Minutes from February 10, 2008 meeting read and motion made to approve by Bob Williams, 2^nd Howard Smith, all in favor

Treasurer’s report was read and motion made to approve by Jackson Sterle, 2^nd Rusty VanEtten, all in favor

Old Business:

Bob Williams stated that for the turnout at the Spring Pull, it was a very good pull.  Larry had a suggestion that once the lightweight is over and heavyweight is started that if someone comes in maybe give discount at gate, to try and get more people into sport, rather than charge $10 maybe charge $5 / person. 

Machine operator was brought up. Jackson spoke with Scott and Scott says that he is willing to run the machine Memorial weekend and throughout the summer at times, Don Wooster has expressed interest in running the machine.  Board discussed maybe splitting job between two people, going to speak with Don and see if he is interested in splitting job.  If job is split board is willing to pay both operators, while Don is learning. Larue will check with Don to be sure he will not be offended with splitting the job will figure out as soon as possible.

Talked to Fred Wolfer at the Spring Pull Welcome Party to see if he would be interested in being the entertainment at the Banquet, still hasn’t given an answer.  Will ask again to try and get an answer, if not interested we will have to find other options.

New Business:

Jay Kessler made suggestion to maybe send a tape of Spring Pull or any pull to a TV station to promote horsepulling and get more people aware.

Nominating committee – nothing to discuss

Harpursville Pull will honor weigh slips from Lisle the Saturday before.

Harpursville Job Assignments: Gate - Terry Reise; 50/50 - Larue Austin; Announcer - Howard Smith; Judge - Jay Kessler; Measureman - Bob Simpson; Bookkeeper - Kelly Smith; Auctioneer - Brian Resseguie

Doug has spoke with Don from the legion at Harpursville and he says that they are expecting us again this year and they will once again do a chicken BBQ.  Discussion made to raise premiums for Harpursville to try and compensate for rising gas / diesel prices.

New ropes for the DYN are needed. Larry will check into getting new ones and get back to someone.

Job assignments for upcoming fair events:

Weedsport: Weigh master – Larry Dodge; Judge – Larry Dodge (Lightweight) Bob Williams (Heavyweight); Announcer – Brian Resseguie; Books – Vicki Somes; Measureman – Brian Resseguie.  Angelica: Weigh master – Larry Dodge; Judge – Larry Dodge.  Hemlock: Weigh master – Bob Simpson; Judge – Larry Dodge (Lightweight) Bob Williams (Heavyweight); Announcer – Ed Pepper / Howard Smith; Books – Kelly Smith.  Waterloo: Weigh master – Bob Simpson; Judge – Larry Dodge (Lightweight) Bob Williams (Heavyweight); Announcer – Brian Resseguie; Books – Vicki Somes; Measureman – Larue Austin.  Canandaigua: Weigh Master – Larry Dodge, Judge – Larry Dodge (Lightweight) Doug Smith (heavyweight); Books - ?!?!.  Boonville: Weigh master – Bob Simpson; Judge – Howard Smith (Lightweight) Doug Smith (Heavyweight); Books - ?!?!. Whitney Point: Weigh master – Bob Williams; Judge – Bob Williams; Announcer – Carol Smith; Books – Deb Williams; Measureman – Nate Wooster / Larue Austin.  New Paltz: Weigh master – Larry Dodge; Judge – Larry Dodge / Doug Smith; Announcer – Bob Simpson; Books – Bob Simpson; Measureman – Doug Smith / Bob Simpson.  Morris: Weigh master – Larry Dodge; Judge – Larry Dodge; Announcer – Kelly Smith; Books – Kelly Smith; Measureman – Wayne Dodge.  Honesdale: Weight master – Nate Wooster; Judge – Nate Wooster; Announcer – Carol Smith; Books – Carol Smith; Measureman – Larue Austin / Wayne Dodge.  Walton: Weigh master – Brian Resseguie; Judge – Nate Wooster; Announcer – Brian Resseguie; Books – Brian Resseguie; Measureman – Larue Austin / Doug Smith.  Grahamsville: Weigh master – Larry Dodge; Judge – Larry Dodge; Announcer – Kelly Smith; Books – Kelly Smith.  Trumansburg: weigh master – Jay Kessler; Judge – Jay Kessler; Announcer – Howard Smith; Books – Kelly Smith.  Syracuse: weigh master – Brian Resseguie; Judge – Larry Dodge (heavyweight) / Brian Resseguie (Lightweight); Announcer – Ed Pepper; Books – Kelly Smith; Measureman – Jay Kessler.  Meshoppen: Weigh master – Nate Wooster; Judge – Nate Wooster.  Alexander:  Weigh master – Terry Reise; Judge – Terry Reise; Announcer – Howard Smith; Books – Howard Smith

Brian went over newly signed contract for Weedsport.  Weedsport will be paying all workers.  

Will honor weigh slips from Hemlock for Waterloo.

Discussion regarding State Fair confusion with payment of employees, Doug will approach NYS fair with suggestion to have one form containing all workers wages to try and cut out all the paperwork.  Assoc will make up difference in wage.

Tony Ellsworth approached Doug that Brookfield is interested in having an overweight horsepull this year, same 2 year deal, as WP has.  Gave Tony figures but have not heard back from him, pull would run on a Thursday night.

Motion to adjourn at 1:45pm by Howard smith, 2^nd by Bob Williams, all in favor.

Sunday, February 10, 2008

 Meeting called to order at 12:25 pm.

Present: Larue Austin, Doug Smith, Larry Dodge, Bob Simpson, Jackson Sterle, Bob Williams, Dwight Shoemaker, Nate Wooster, Brian Resseguie, Wayne Dodge, Jay Kessler, Rusty VanEtten, Kelly Smith, Terry Riese

Absent:  Howard Smith

Minutes from October 14, 2007 meeting read and motion made to approve by Nate Wooster, 2^nd Larry Dodge, all in favor

Treasurer’s report was read and motion made to approve by Bob Simpson, 2^nd Larry Dodge, all in favor

Old Business:

Banquet successful, everyone approves of new date.  November 15^th, 2008 tentative date scheduled for next years banquet, Menu change suggested by Bob Williams will look into other options and bring up at next meeting.  Entertainment discussed, looking into other options for next year.

Spoke with Scott Blanchard prior to meeting regarding machine operator, he is not interested in running machine for 2008 season, says would help out if needed, but does not want to run every fair.   Motion made to find someone and offer $200 / day to run machine in 2008.  Discuss at next meeting.

Machine and Boat Trailer all set for next event.

Committee Report: Rusty VanEtten, Bob Williams, Terry Riese new nominating committee.

Point System – Wayne will administer the program again.  Need to mark pulls that are part of Point System with an asterisk on monthly sheets.

New Business:

Fair convention report given by Doug Smith.  Increased money for Canandaigua, Hemlock, Whitney Point, and Trumansburg.  Walton has contract but has not returned signed copy as of yet, waiting to hear back from them and then go from there.   Boonville and Angelica contract remains same, had agreement of keeping premiums and everything same. Horseheads approached us at convention regarding having a pull, sent list of current fairs and sample contract have not heard back from them. Whitney Point agrees to same as last year, will run an overweight again this year maybe change to 2 classes following year.

Motion made by Dwight Shoemaker to have pull in Harpursville 2^nd by Jay Kessler, all in favor. 

Discussed having a pull in Whitney Point on July 5^th, due to Weedsport being on July 4^th, board not sure if good idea with 4H having a horse show same day, discussed other options of where to have pull other than Whitney Point Fairgrounds.  Nate made motion to forget about having pull on July 5^th at Whitney Point 2^nd by Dwight Shoemaker, all in favor

Motion made to put an email address on next sheet so that people can contact directly with questions. Make up Horse Puller email account on yahoo.

Letter from Bill Torrey was read regarding cost to renew service for maintenance of website.  Minimum donation requested $200 with a request for users to donate to sight themselves.  Board discussed what to send and ways to improve.  Board would like to have Bill update our site more often with new pictures.  Motion made by Wayne Dodge to send Bill $250 2^nd by Jackson Sterle, vote all in favor.

Spring Pull advertisements submitted to The Draft Horse Journal and Country Folks as of now.  Discussions of other places to advertise through to try and attract more people, mentioned advertise in Buffalo area, or have mentioned on next Steam Engine newsletter, Doug will contact.  Discussed welcome party and what to have, Kelly agrees to order and get pizza for welcome party, Doug will contact Frito Lay to donate chips again this year, and get soda.  Brian will check on getting donation from Anheuser – Busch.  Discussed having vendors at Spring Pull as another attraction for Friday night and Saturday morning. 

Larue brought up needing an announcer for Spring Pull, Rusty will check with Jim Cady and get back to Larue with his answer.  Larue brought up that last year confusion in minutes regarding admission for workers.  Motion made that everyone pays and it will be at the discretion of the association to reimburse.

Spring Pull Job Assignments:

Spring Pull Raffle: Howard Smith

50 / 50 tickets – Jay Kessler & Rusty VanEtten Doug will get 50/50 tickets.

Camper and Stalls – Larry Dodge & Wayne Dodge

Programs – Larue Austin

Measuremen – Bob Simpson

Auctioneer / Calcutta – Donnie Middaugh or Brian Resseguie

Bookkeeper – Sue Simpson

Calcutta – Dwight Shoemaker or Nate Wooster

Judge – Larry Dodge

Weighmaster – Doug Smith

Gate – Jackson Sterle and Larue Austin and Nate Wooster

Tickets in Warm – up ring – Doug Smith

Ringmen – Nate Wooster and Bob Williams

Overhead Door – Jackson Sterle

11:30 - line up in exercise ring.

11:45 – everyone ready to go in ring

12:00 – start pull

Larue made motion for next meeting to be held on May 4^th to discuss Memorial weekend pulls and upcoming fair pulls.  All in favor.

Discussion to raise meeting room fee to $100, motion made by Dwight Shoemaker, 2^nd Nate Wooster, all in favor.

Motion to adjourn at 2:30pm by Nate Wooster, 2^nd Jackson Sterle, all in favor.

NYSHPA BOD Meeting
Sunday, October 14, 2007

Meeting called to order at 12:20 pm.

Present: Larue Austin, Doug Smith, Larry Dodge, Jay Kessler , Jackson Sterle, Bob Williams, Terry Riese, Dwight Shoemaker, Nate Wooster, Wayne Dodge, Howard Smith

Absent: Chad Newman, Bob Simpson, Brian Resseguie,

Minutes from June meeting read and motion made to approved by Jackson Sterle , 2^nd Nate Wooster, all in favor.

Treasurer’s Report was read and motion made to approved by Larry Dodge, 2^nd Jay Kessler, all in favor.

Old Business

Discussion of Whitney Point fair pull and all happy with outcome.  Alexander pull had most crowds of any event they ever have held and want to another pull next year. 

New Business

Point System Committee Report –Possible tie for 4^th in the heavy.  Wayne will recount to verify.  How many prizes do we want to give away? Same as last year, 1 set blankets, 2 sets halters.

Discussion was held on an award for attendance at pulls.  Further discussion took place on whether to award anything if somebody already won in point system contests.  Halters will be awarded.  All in favor.

Nominating Committee read nominees for each position.   Motion to accept made by Wayne Dodge and 2^nd Nate Wooster, all in favor.

Discussion of entertainment at the banquet.  Freddie Wolfer refused offer to entertain.  Doug will contact the DJ from last year.  Menu same as last year.  Cash bar at 6:30pm, dinner at 7:30pm.  Doug will check on room rate. 

Machine is at Doug’s and all set for winter.  Scott Blanchard has elected not to operate for 2008.  Pressure washer was not on the machine when Doug got it but Scott said he would get it to him.

Motion to adjourn at 1:45pm by Larry Dodge, 2^nd Nate Wooster, all in favor.

NYSHPA BOD Meeting
Sunday, June 3, 2007

Meeting called to order at 12:20 pm.

Present: Larue Austin, Doug Smith, Larry Dodge, Bob Simpson, Jackson Sterle, Bob Williams, Terry Riese, Dwight Shoemaker, Nate Wooster, Brian Resseguie, Wayne Dodge, Howard Smith

Absent: Chad Newman, Jay Kessler

Minutes from February meeting approved by Jackson Sterle,  2^nd by Bob Simpson.  All in favor.

Treasurer’s Report including Spring Pull and Harpursville results read and approved by Wayne Dodge, 2^nd Jackson Sterle.  All in favor.

Boat Trailer will be dropped off at Larry Dodge’s home after Clifton Springs for repairs. 

Slots machine revenue report given by Dwight Shoemaker.  Dwight read a letter written to request information on obtaining money from slots for agricultural events.

Point System committee report.  Wayne all set for this year.  New fair pulls of Waterloo, Weedsport and Alexander will be added as Point System Pulls.

Nominating Committee – nothing to report.

New Business

4^th July Pull – no pony pull this year.  Job assignments – Weighmaster & judge – Larry Dodge, Announcer – Brian Resseguie, Books – Vicki Somes, Measuremen Lights – Jackson Sterle and Heavy – Wayne Dodge, Gate – Nate Wooster and Larue Austin, 50/50 raffle – Howard Smith and Bob Williams.  Food vendor all set, same as prior years.  A recording of National Anthem suggested by Wayne.  Watering tracking will be setup by Doug. 

Fair job assignments:

Weedsport : Weighmaster, Announcer & Bookkeeper – Vicki Somes, Judges will be picked from attendees, Measuremen - ?

Angelica: Judge and weighmaster - Larry Dodge.

Hemlock: Announcer – Ed Pepper, Weighmaster – Nate Wooster, Judge – Bob Williams Heavy, Nate Wooster lights

Waterloo: Teams weighed at Angelica and Hemlock will not have to weigh.  Judge & weighmaster – Larry Dodge, Announcer & books – Vicki Somes , Measuremen ?

Canandaigua: Judge -  Larry or Wayne Dodge,   Books and weighmaster Vicki Somes

Boonville: Weighmaster – Vicki Somes, Judge – Doug Smith Heavy and Howard Smith Light

Whitney Point: Overweight pull – rounds, all 3 hitches in a row within 5 minutes,  Bough’s will donate their boat for the pull.  Pull only 1 way and no spotting 3^rd hook.   Announcer – Carol Smith, Books – Deb Williams, Judge – Bob Williams.  Weighmaster – Wayne Dodge, Measuremen – Nate Wooster.

New Paltz Announcer & Books – Sue Simpson, Weigmaster – attendees, Judge - attendees

Honesdale: Horses that pull at New Paltz will not weigh at Honesdale.  Motion made by Nate Wooster, 2^nd Wayne Dodge. Weighmaster and Judge – Nate Wooster.  Announcer  - ?

Grahamsville: Judge & Weighmaster Larry Dodge, Announcer - ?, Measuremen -?

Truamansburg – Weighmaster, Announcer & Books -  Vicki Somes, Judge - Bob Williams

Syracuse: Announcer – Ed Pepper, Books – Vicki Somes, Measuremen – Red Parks, Judge and weighmaster – Larry Dodge

Meshoppen: Judge – Nate Wooster

Alexander: Judge – Doug Smith Heavy and Wayne Dodge Lights, Weighmaster – Doug Smith,  Announcer - Howard Smith

Dress Code for State Fair was discussed and tabled..

Banquet - $100 raffle.  Motion by Dwight Shoemaker, 2^nd Nate Wooster.  All in favor.  Discussion regarding giving a free meal to buyers of raffle tickets was dismissed. 

Suggested Freddy Wolfer entertain for annual banquet and may entice more western members to attend.  DJ from last year has already been contacted and has penciled in.  Possibility of hiring Freddy  at later date if DJ cancels.

Motion to adjourn at 2:10pm by Nate Wooster, 2^nd Howard Smith.  All in favor

NYSHPA BOD Meeting
Sunday, February 18, 2007

 Meeting called to order at 12:12 pm.

Present: Larue Austin, Doug Smith, Larry Dodge, Bob Simpson, Jackson Sterle, Bob Williams, Terry Riese, Dwight Shoemaker, Nate Wooster, Brian Resseguie, Wayne Dodge, Jay Kessler

Absent: Howard Smith, Chad Newman

Meeting minutes from December 3 were read and motion to approve made by Nate Wooster, 2nd Wayne Dodge.  All in favor.

Treasurer’s report read and motion to approve by Jay Kessler, 2^nd Jackson Sterle.  All in favor.

Old Business

Fair Convention report given by Doug Smith.  Angelica and Boonville increased monies for championship.  Hamburg monies reallocated and dropped 3 places.  Whitney Point signed a contract for fair pull with an overweight pull held on the boat.  2-year max for overweight pull then must go to 2 classes. Morris may not be holding pull this year.  Talked to Owego but they never came to discuss contract.  No pull at Harmony, NJ this year due to lack of horses.  Honesdale has signed again.  Forksville and Harford are definitely having a pull but will not commit to contract until they hold individual board meetings to discuss fees.  Grahamsville and New Paltz are definite with increase in premiums.  Angelica officials asked that alcohol consumption be deterred on the track and they will mail all checks. 

Terry Riese offered thanks to the officers for attendance at fair convention.  He stated that we should anticipate the loss of 2 pulls a year and we need to be more aggressive to get more pulls to replace the ones lost.  Whitney Point has been approached for years and we were finally success. 

Point System – Wayne will administer the program again.  Discussion took place as to what pulls will be counted.  Jay suggested only pulls that are contracted and drug tested.  The following pulls will be counted:

Whitney Point – July 4th

Afton

Angelica

Hemlock

Canandaigua

Boonville

Whitney Point Fair

New Paltz

Honesdale

Hamburg

Grahamsville

Trumansburg

Harford

State Fair

Meshoppen

Boat Trailer – Dwight, Doug and Larue assessed the repairs needed.  There are holes in floor and it was suggested that Ύ plywood be used to cover over top of existing floor.  Discussion took place regarding going over the top of existing or tearing off old flooring and replacing to keep weight factor down.  Boards on the trailer have been cracked in places but majority is okay to screw replacement boards to.  Larry offered to provide labor to strip down to iron to sand and paint frame then replace with plank.  Nate made motion to reimburse Larry for expenses on repairing boat.  2^nd Jay Kessler.

Dwight reported findings on slots support.  Letter needs to be drafted and sent to state.  State has cut aid for agricultural events and has become more of a business to bring in events that will make money.  

New Business

Whitney Point Overweight pull – 1000 pound increments for rounds so the last weight in a round is then the first weight on the next round to eliminate having to load and unload blocks.  Choice of driver to ride or walk.  50 pound blocks will be used.  Block company in Binghamton that may donate half the block if their name is painted on boat.  Time is a factor to get the pull done in 3 hours.  Set minimum at 3500 and leave max open.  Blocks will have to be taken off at the end of each round before next round starts so no one is excluded from pulling.

Spring Pull – Sponsors are welcome and each member is encouraged to get more.  To date $300 from Comfort Inn and $500 from Sugar Valley, a harness shop.  The harness shop will bring some items for sale.  Sponsor info put in pull program.  Nate suggested inviting a horse equipment logging vendor to donate and participate with vendor space at the pull.  $.25 square foot will be charged for vendor space.  Discussion ensued regarding attracting vendors. 

Spring Pull Advertising – ads put in Draft Horse Journal and Country Folks.  Any ads that are placed need to state that there is a $10 admission fee.  Fingerlakes equine papers have requested to run ad in their papers.  Pennysaver ad will be investigated in lieu of “light sign” at Fairgrounds.  Welcome party?  Discussion took place regarding providing food.  Doug made motion we provide beer, soda, chips, cheese & crackers, etc.  Bob Simpson 2^nd. 

Spring Pull Job Assignments –

Ring men – Bob Williams and Jackson

Announcer – Ed Pepper

Raffle – Howard Smith

50/50 tickets – Jay Kessler and Nate Wooster

Programs – 250 Larue Austin

Measuremen – Bob Simpson

Books – Sue Simpson

Calcutta – Dwight Shoemaker

Gate – Nate Wooster and Larue Austin

Judge – Brian Resseguie

Weighmaster – Doug Smith

Tickets in warm-up ring – Doug Smith

Overhead door – Larry Dodge

Stalls and campers – Wayne & Larry Dodge

11:30 am line-up in exercise ring.

Harpursville and 4^th July?    Bob Simpson made motion for Harpursville, 2^nd Wayne Dodge.

4^th July – motion made by Nate Wooster 2nd, Bob Simpson.

Jay Kessler made a motion that workers for Spring Pull should not have to pay admission.  2^nd Bob Simpson.

Nate Wooster stated that all 50/50 tickets need to be same color for each pull.   Doug will get tickets. 

Terry Riese mentioned that he saw Keith Hill coming out of the hospital and suggested that the association recognize his past contributions as President of the association.   

Bill Torrey wrote letter to Doug stating costs to renew service.  Other associations have indicated interest.  Minimum is $150 with a request for donations from users of the sight. 

Motion to adjourn at 2:10 pm made by Nate Wooster, 2^nd Jay Kessler.

NYSHPA BOD Meeting
Sunday, December 3, 2006

Meeting called to order at 12:20pm.

Present: Larue Austin, Doug Smith, Larry Dodge, Bob Simpson, Jackson Sterle, Bob Williams, Terry Riese, Dwight Shoemaker, Nate Wooster, Brian Resseguie

Absent: Howard Smith, Wayne Dodge, Chad Newman, Jay Kessler

Meeting minutes from October 8 were read and motion to approve made by Brian Resseguie,  2^nd Nate Wooster.  All in favor.

Treasurer’s report read and motion to approve by Dwight Shoemaker, 2^nd Bob Williams.  All in favor.

Old Business

Banquet  discussion – DJ was well received.  Date was acceptable but did not bring in any more people, 93 total.  Discussed tentative date for 2007.  All in favor of November 10.  Entertainment committee – same DJ will be contacted to reserve date.  

Jackson has checked on machine for winter storage.   Machine is not under cover but is tarped for the winter.  No maintenance needed.

Revisit topic of3-year officer terms.  Further discussion on benefit and logistics.  Final decision to leave as is for now.

Terry report on long-term membership recognition.    Talk of voting on each potential candidate.  Tabled until later date.

Committee Reports

New nominating committee consists of Larry, Brian and Bob.  Talk amongst themselves to decide Chair.

Point System discussion regarding qualifying pulls and clarification of points awarded.  Mark pulls on the schedules.   Further discussion will take place when Wayne is present.

New Business

Cato Fire Department is definitely sponsoring a pull in June 2007.

Fair Convention – January 12-15, 2007.   Need to attend January 13 and 14.  Price for meeting rooms has been negotiated and lowered; guest rooms remain the same.  Dwight, Terry, Brian, Vicki, Wayne, Larue, Bob and Doug will attend. 

Suggestions to bring up to fair officials:

• Doug mentioned increase in contract announcer fees and ask for more premiums.  Larue stated that the PA association has opened slots to lower taxes and promote horses.  Dwight will to pursue the chances of this taking place in New York.   
• Discussion setting a cutoff and what to do if its not accepted. Minimum currently is $1265 per class, do we want to raise to $1500 or $1700.  Try to increase those that have a crowd, i.e., Boonville.  Harford will increase fees in 2007. 
• Question was asked about having a pull at Whitney Point for their fair. Haven’t heard anything although they have been contacted. 

Those attending convention are asked to bring snack, beverages are covered.

Terry Riese stated that more money needs to go to contestants.  Larry stated that we need to get more sponsors to increase premiums. 

Syracuse has offered April 21 as date for Spring Pull.  Bob Simpson made motion to hold the pull and sell $20 raffle tickets again, 2^nd Jackson Sterle.  All in favor. 

Larue brought up the website and how to pay for web services.  Motion made to send Bill Torrey $250 by Jackson Sterle,  2^nd Dwight Shoemaker.  All in favor.

Larue asked whether we needed to do any maintenance on the boat trailer.  Doug and Larue will look at trailer, assess its needs and talk to Carl. 

Vicki got phone call from Fire Dept. near Jamestown about possibility of pull in 2007.  Will call back after their meeting the first of year.

Motion to adjourn at 1:55pm by Nate Wooster, 2^nd Jackson Sterle.  All in favor.

NYSHPA Annual Meeting
November 11, 2006

Held at the Owego Treadway Inn, Owego, NY, the meeting was called to order at 8:05pm by President Larue Austin with 93 people in attendance.

Roll call of officers was taken: present – Larue Austin, Bob Simpson, Doug Smith, Vicki Iadanza, Wayne Dodge, Jay Kessler, Brian Resseguie, Dwight Shoemaker, Jackson Sterle, Bob Williams, and Nate Wooster.  Absent were – Brandon Bough, Chad Newman, Terry Reise and Howard Smith.

 Minutes from 2005 annual meting were read and motion to approve made by Bob Williams, second Jackson Sterle.   Vote – all in favor.

 Treasurer’s report was given and motion to approve made by Jay Kessler, second Jackson Sterle.  Vote – all in favor.

 Nominating committee read results of the 2007 ballot of new officers:

   President – Larue Austin

Vice-President – Wayne Dodge

 Treasurer – Doug Smith

 Secretary – Vicki Iadanza

 New 3 year directors:

 Larry Dodge

Bob Simpson

 Brian Resseguie

 Point System results were read as follows:

            Light Weight –           1^st - Dodge & McGirr (blue blankets)

                                                2^nd - Doug Smith (red blankets)

                                                3^rd – Champagne & Smith (blue halters)

                                                4^th – Francis Root (red halters)

             Heavy Weight            1^st – Howard Smith (blue blankets)

                                                2^nd – Francis Root (red blankets)

                                                3^rd – Bough Bros. (blue halters)

                                                4^th – Newman Girls (red halters)

 Old Business – None

 New Business – None

 Motion to adjourn made by Jay Kessler at 8:15pm, second by Wayne Dodge.  Vote – all in favor,

 Raffle – 1^st Lewis Jackson, 2^nd Nate Wooster, 3^rd Kyle & Doug Smith, 4^th Randy Ostrander and 5^th George Nelson

Anyone wanting to get a ticket for 2007 drawing should contact a member of the BOD

NYSHPA
Board of Directors Meeting
Sunday, October 8, 2006

Meeting called to order at 12:30pm.

Roll call – Present: LaRue Austin, Bob Simpson, Doug Smith, Vicki Iadanza, Howard Smith, Dwight Shoemaker, Jay Kessler, Terry Riese, Jackson Sterle, Brian Resseguie, Bob Williams, Nate Wooster

Absent: Chad Newman, Wayne Dodge and Brandon Bough

Meeting minutes from May 7 were read and motion made to approve by Jackson Sterle,  2^nd Howard Smith.  All approved.

Treasurer’s report was read and motion made to accept by Nate Wooster, 2^nd by Jackson Sterle.  All approved. 

Old Business:

Howard Smith read and explained insurance policy coverage.  Competitors not covered for injuries at pulls.  Different types of policies discussed for coverage at different state pulls.  Each puller should have some type of liability insurance on their own.

Thanks to Nate Wooster for fixing the association boat. 

Power-washer purchased and given to Scott Blanchard for use.  Jackson Sterle will find a place to winter the machine.

Discussion ensued regarding the performance of the new announcer;  all in favor of keeping him on for the following year.

Discussion took place regarding the amended bylaws.  One minor change and all approved.

Howard Smith question why treasurer position is not bonded.  Association has never required bonding and does not feel the need to require it now.

Question asked who can write a check.  President is authorized to sign checks as well as treasurer.

Doug Smith reported that Harpursville dropped their grounds fee because they want to continue having a pull each spring.  Howard Smith stated that there will be no more pulls in Oxford through the Lions Club.

Committee Reports

Point System report given by Doug in Wayne’s absence.  Wayne Dodge suggested adding another prize because the first 3 places are very close …  blankets for first and second and halters for third.  Discussion took place on what to give for each place winner.  Dwight Shoemaker made motion for blue blankets for first and red blankets for second.  Third and fourth place get halters embroidered with NYSHPA.  2^nd Bob Simpson.  All in favor.

Nominating Committee

Larue Austin has accepted President, Wayne Dodge for Vice-President.  Vicki Iadanza for secretary and Doug Smith for treasurer.  Bob Simpson, Larry Dodge, Scott Blanchard, Ira Kessler and Brian Resseguie will run for BOD.  Howard Smith motion to approve, 2^nd Nate Wooster.  All in favor.

Suggestion made to send letter to everyone in the association to solicit their interest in running for office.  Next year, a section will be added to the schedules to solicit BOD and officers.

Discussion took place regarding officers holding office for 3 years.  Discussion tabled until a later date.

New Business

Menu same as last year for the annual banquet with a $20 fee for non-members.  Discussion took place regarding door prizes being geared more towards women.  Further discussion on participation.  Music committee waiting on call back from DJ.  Discussion regarding DJ versus band.  Jay Kessler will investigate a band for the evening.  (A DJ was secured on Monday, day after the meeting.)

Talk regarding having Bill Torrey be our guest at the banquet.  Howard Smith made motion to invite Bill and pay for his room for the night.  2^nd Terry Riese.  All in favor.

Howard Smith made motion to purchase a copy machine for secretary.  Costs will be investigated and presented at the next meeting.

 Terry Riese made suggestion to somehow recognize long-time members.  Terry will investigate options and report next meeting.

Terry Riese asked possibility of small pulls being added to the list of pulls eligible for point system.  Discussion ensued regarding scoring teams and pulls.  Jay Kessler will follow-up with Wayne Dodge to insure everyone is scoring pulls in the same manner.

Motion made by Howard Smith to adjourn at 2:12pm.  2^nd Jackson Sterle.  All in favor.

 Next meeting will be scheduled around December 1, 2006.

NYSHPA
Board of Directors Meeting
Sunday, May 7, 2006

 Meeting called to order at 12:30pm

 Roll call – all present except Brandon Bough, Wayne Dodge and Chad Newman

 Meeting minutes from February 12 were read and motion made to approve by Nate Wooster, 2^nd by Bob Williams.  All approved.

 Treasurer’s report was read and motion made to accept by Jackson Sterle, 2^nd Brian Resseguie.  All approved.

 Results of Spring Pull of Champions were read.  Pull resulted in profit over $200 even though we experienced a loss of approximately 200 people from last year.  Discussion took place regarding feedback on our announcer and all were favorable.  The announcer will be asked to join us for several pulls this year.  If  he is not available, other options will be pursued.  Further discussion took place regarding the setting of records.  Records can only be officially acknowledged if set at the Erie County Fair in Hamburg, NY.  Current record for Light Weights is held by Donny Dove with a weight of 4000 set in 2003 and the current Heavy Weight record is held by Boomer Clark with a weight of 4400 set in 2002.

Old Business:

The boat will be repaired and painted for the start of the new season.  Discussion ensured regarding compensation due to higher gas prices and ability to handle long-distance trips. 

 Due to the splitting of secretary/treasurer job into two positions, the Bylaws need to be amended to reflect the change.  Changes will be made and a draft copy will be sent to all B.O.D. for proofing/wording changes.

 Job assignments for pulls will be posted on the schedules as reminders for those assigned and as a point of information for attendees.

Investigation into change of venue for our annual meeting was discussed and it was determined that change of location did not result in any price breaks and possibly may not increase attendance.  It was decided that the date change for this year may be enough to entice members to attend and the situation would be re-evaluated after this year’s event.

We discussed the July 4^th pull and the ramifications of giving all non-winners $20 or dropping the entry fee.  After several minutes of discussion, Bob Williams made a motion to drop the entry fee, 2^nd Jay Kessler.  All in favor.

The firemen hosting the pull in Cato, NY have requested a proof of insurance certificate for the grounds owner and themselves.  Doug will send a copy.  Further discussion took place regarding the association’s policy and coverage.  The policy will be studied and a review will take place at the next meeting.

 Point System Committee – nothing to report

 Nominating Committee – nothing to report

 New Business:

The officials of the Harpursville pull have notified the association that there will be a $175 fee to use the grounds this year.  Discussion took place on whether or not to cancel the pull but it was decided to hold the pull this year as it had already been advertised.  A review of the event will take place next year before advertising takes place.  Job assignments for this pull are as follows:

 Gate – Terry Reise

 50/50 – Larue Austin

 Weighmaster – Vicki Iadanza

 Books – Vicki Iadanza

 Measuremen – Jay Kessler

 Judge – Brian Resseguie for Light Weights and Doug Smith for heavies

 Announcer - ?

 Discussion on the July 4^th pull took place regarding watering the track and hosting a pony pull before the horses.  Pony pullers are self-sufficient and will be asked to join us again this year.  Admission will remain at $5.00 per person and job assignments are as follows:

 Gate – Larue Austin and Terry Reise

50/50 – Nate Wooster

 Judge – Howard Smith for light weights and Jay Kessler for heavies

Books – Vicki Iadanza

 Weighmaster – Vicki Iadanza

 Measuremen – Chad Newman for lights and Wayne Dodge for heavies

 Announcer - ?

 Several minutes of discussion took place on how to increase participation and spectators.  Several ideas were bounced around and will be discussed further at the next meeting.

Discussion took place regarding the association purchasing a laptop computer for secretary use.  Purpose and function of the laptop were clarified and motion to purchase was made by Howard Smith, 2^nd Jay Kessler.  All in favor.  Jackson Sterle will investigate cost which is not to exceed $1000.

 It was noted that the machine looked great for the Spring Pull and it was suggested that the association buy a pressure washing machine for the operator to use to keep the machine looking good for all pulls.  Motion to purchase was made by Jackson Sterle, 2^nd Jay Kessler.  All in favor with cost not to exceed $200.

Oxford pull will be held again this year but will be reviewed by Lions Club members regarding its continuance next year based on number of participants.  This year marks the 38^th anniversary.  Light weight class will be held at #3425 due to the championship being held the following week.

 Motion made by Howard Smith to adjourn at 2:25pm, 2^nd Nate Wooster.  All in favor.

NYSHPA Board of Directors Meeting
February 12, 2006, 12:00pm

The meeting was held at the home of Larry Dodge and called to order at 12:30pm.

Roll call of officers – all present except Howard Smith.

Minutes of the prior meeting were read and motion for approval was made by Chad Newman, 2^nd Jay Kessler.  Vote – all in favor.

Treasurer report was read by Doug Smith.  Motion for approval by Wayne Dodge and 2^nd by Jackson Sterle.  Vote – all in favor.

Old Business – Dwight Shoemaker announced that Ed Pepper will accept the position of announcer, starting with the Spring Pull in April.  Several minutes of discussion took place regarding the pros and cons of having an announcer with no pull or horse experience.  It was determined that horse puller bio sheets be provided for announcer and spectator benefit.  Ed Pepper will announce and auctioneer for the Spring Pull.

Larue Austin read a letter from Bill Torrey regarding his need for information to attract sponsors, acknowledgement in return for donations, etc.  Further discussion took place.

Doug Smith reported that the Dynamometer has been painted and was completed at a lower cost than originally quoted.  Wayne Dodge reported that he had made some calls regarding covers but it was decided to wait as the rims were already painted.  Motion was made by Wayne Dodge to replace the lug nuts, 2^nd by Jackson Sterle.  Vote – all in favor.

Larue Austin reported that the boat will be taken care of when we get warmer weather.  Doug Smith stated that Howard Smith told him he had paint for the boat.  Nate Wooster volunteered to prep and paint the boat if needed.

Doug Smith gave a report of the outcome of the NYS Fair Convention held in January.  An increase in the prize money for the Light and Heavy Weight Championships, Angelica and Boonville, has been negotiated for this year.  In addition, Hemlock will still sponsor a pull but the location has changed to the two fenced arenas behind the grandstands.  Preparation of the arenas will be performed by the fair board.  A total of 7 contracts were signed during the convention.    Bob Williams asked about the possibility of a pull at the Broome County Fair.  Doug Smith reported that the possibility was discussed and preliminary negotiations took place but that no confirmation has been received.  Doug Smith stated that the Angelica Fair Board has also imposed a stipulation that no prize money will be awarded to teams that are selected for drug testing until after the results have been received.  Further discussion took place regarding the cost of the convention and the need for a hospitality room versus a booth in the trade show.  This prospect will be reviewed later this year.

Jay Kessler reported that he had investigated moving the annual meeting/dinner to Bath and was unsuccessful in finding any suitable accommodations.  The possibility of moving to Corning was also investigated but proved to be much too expensive, average $30 per person versus $15 per person in Owego.  Jackson Sterle volunteered to investigate accommodations in Ithaca and will report back next meeting.  It was stated that participation may increase with the new date and music venue and a change in location may not need to take place.

New Business – Larue Austin reminded the nominating committee, Jackson Sterle, Howard Smith and Jay Kessler, that they should be making note of any prospects for the next election.

Discussion took place regarding the privilege of not having to weigh at the 2^nd or 3^rd pull when they occur on consecutive days.  It was decided to keep the rules the same as last year – you must pull the same two horses together at all of the two or three consecutive-day pulls.  Vote – all in favor.

Doug Smith stated that he had asked two different people to serve as weigh master/judge at the association affiliated pulls but both had declined.  Vicki Iadanza volunteered to be the weigh master if someone else wanted to volunteer to judge.  Doug Smith stated that the pay of $150 would be divided equally amongst the three duties.  Further discussion took place and the duties were assigned as follows:

Nate Wooster made a suggestion that these responsibilities be noted on the pull schedules. 

Discussion took place regarding keeping the spring 3425 weight limit until July 1^st.  Motion to approve made by Jay Kessler and 2^nd by Chad Newman.  Vote – all in favor.

Bob Williams made motion to honor the weigh slips from Lisle at the Harpursville pull, 2^nd Jay Kessler.  Vote – all in favor.

Bob Williams asked about paying teams that do not win any prize money a flat fee of $20 for the July 4^th pull.  The discussion was tabled until the next meeting.

Doug Smith stated that he would take care of advertising for the Spring Pull.  Ads will be placed in the Draft Horse Journal and County Folks.  Further discussion took place regarding the value of advertising on the marquee in front of the fairgrounds.  Doug Smith asked if we wanted a Welcome Committee for the Spring Pull as has been done in the past.  He stated that it’s a lot of work to make the chili and asked if we wanted to explore other options such as pizza.  With a budget of $200, Larue Austin and Vicki Iadanza will check into having a nearby establishment make the chili.  Respective duties for the Spring Pull were delegated as follows:

• Brandon Bough – judge
• Doug Smith – weigh master
• Larue Austin – gate admissions
• Dwight Shoemaker – Calcutta
• Ed Pepper – announcer/auctioneer
• Doug Smith, Bob Williams, Jackson Sterle, Brian Resseguie – ring men
• Larue Austin – raffle
• Bob Simpson – measure men
• Nate Wooster & Wayne Dodge – 50/50
• Brian Resseguie – stalls and campers
• Larue Austin & Doug Smith – programs
• Vicki Iadanza – memberships and entries
• Jay Kessler – admission tickets at the warm-up arena

Doug Smith stated that all teams must be lined up in the warm-up arena at 11:30am.  Teams will be called into the ring at 11:45am and the pull will begin at 12:00pm.  Weigh times are 7:00am until 11:00am.

Doug Smith will get the list of machine pulls to Scott Blanchard for his confirmation of attendance at each.  Jackson Sterle will follow-up.

Doug Smith asked if we wanted to run the $100 raffle again for the annual dinner.  Vote – all in favor.  Dwight Shoemaker and Vicki Iadanza will take charge of printing and mailing tickets in July.

Next meeting will be held on May 7 with the location yet to be determined. 

Terry Reise asked all members to think about the possibilities of a fall round-up and bring their suggestions to the next meeting.

Bob Simpson made a motion to adjourn the meeting at 2:45pm, 2^nd by Jackson Sterle.

December 11, 2005, 12:15pm

 Place - Home of Larue Austin

 Roll call of officers – all present except Randy Brundage and Howard Smith.

 Minutes of the last meeting were read and approved by Wayne Dodge, second Brandon Bough.  Treasurer’s report was read and approved by Chad Newman, second Jay Kessler.

 Committee report – Doug presented an estimate from Homer Body Shop for $1825 to paint the back of the machine.  Brian Resseguie made a motion to accept the estimate and get the truck painted, second Jay Kessler.  All in favor by vote.  Discussion ensued regarding painting the boat.  Larue Austin and Dwight Shoemaker will investigate cost and report next meeting.

 Old Business – Larue Austin asked for comments on the annual banquet.  Chad Newman stated that he would like to be in charge of entertainment for the 2006 banquet.  Discussion took place regarding the location and date of the next banquet.  Wayne Dodge made a motion to change the date to November 11, 2006, second Jay Kessler.  All in favor by vote.  Jay Kessler will investigate new locations and report back next meeting.  Discussion took place regarding the point system and Wayne Dodge said he will track points for 2006. 

 New Business – Larue Austin stated that the Secretary/Treasurer job was voted and approved to be separate positions.  Vicki Iadanza was appointed the Secretary position and Doug Smith will retain the Treasurer position.

 Discussion took place regarding changing the judge/weigh master fees from $125 to $150.  Wayne Dodge made motion to accept new fees, second Dwight Shoemaker.  All in favor by vote. 

 Brian Resseguie read a resignation letter from Randy Brundage.  Letter was accepted and discussion took place regarding a replacement.  It was determined that Nate Wooster was next in line according to ballots from banquet.  Larue Austin will contact Nate Wooster and appoint as new Western Director. 

 The Fair Convention was the next line of business.  Doug Smith felt there was no need to attend on Friday.  Attendees for Saturday and Sunday will be Dwight Shoemaker, Brian Resseguie, Jackson Sterle, Chad Newman, Vicki Iadanza, Bob Williams, Larue Austin, Wayne Dodge and Doug Smith.

 Discussion took place regarding tactics to promote horse pulling.  Dwight Shoemaker made a motion to raise Bill Torrey’s, web site coordinator, fees to $450 in exchange for his services to obtain sponsors for pulls, second Chad Newman.  All in favor by vote.  Dwight Shoemaker also stated that a good announcer will help draw a crowd.  Dwight knew someone that may be a candidate for the position.  Dwight will check on the possibilities and report back next meeting.

 Doug Smith stated that the annual Spring Pull of Champions has been scheduled for Saturday, April 15, 2006.  Weekend has been changed from previous pulls by the State Fair Board and the pull is now scheduled for Easter weekend.

 Brian Resseguie made a motion to adjourn at 2:35pm, second Dwight Shoemaker.  All in favor by vote.

October, 2005
The Board of Directors meeting of the NYSHPA was held at Larue Austin's home.
The meeting was called to order by Pres. Larue Austin @ 12pm
Role call of officers and board of directors was given.  Absent were Larry Dodge, Jay Kessler, Brandon Bough and Randy Brundage.
Minutes of the last meeting were read and approved by Tom Smith, 2nd by Brian Resseiguie.  Vote: All in favor.
Treasurer's report was read and approved by Bob Williams.  2nd by Dwight Shoemaker.  Vote: All in favor.
Committee Report: Nominating committee: Chad Newman, Bob Williams & Terry Riese gave their report for the 2006 ballot: Pres. Larue Austin, VP Robert Simpson & Scott Blanchard, Sec./Treas. Doug Smith, Board of directors: Jackson Sterle, Nate Wooster, Tim Livermore, Jay Kessler, Howard Smith, Ralph Caniff Jr. and Ed Kellogg.  After a lot of discussion Chad made the motion to change Secretary/Treasurer to two positions.  2nd Dwight Shoemaker.  Vote: All in favor.
Bob Williams made the motion to accept nomination committee report.  2nd Robert Simpson.
New Business: Doug stated that the banquet menu was the same as last year but the price was $18.00 a plate so we will have to charge $20.00 a plate to cover the increase in price.  Discussed and voted: All in favor.
Prizes for the point system at the banquet were discussed.  Chad Newman made the motion to have blankets for the first prize of the point system and red and white halters for second place.  2nd by Robert Simpson.  Vote: All in favor.
Machine: Doug is to check on getting back painted & get front end and passenger door window fixed and to find a place to store it for the winter.
Brian Ressequie stated that the Cato Fire Department was interested in having a pull in the spring.
Tom Smith made the motion to adjourn the meeting @ 2:25pm.  2nd by Chad Newman.
Submitted by Doug Smith

May 15, 2005
Board of directors meeting held at Larue Austin's home.
The meeting was called to order by President Larue Austin at 12:30pm.
Role call of officers and directors was taken; absent were Larry Dodge, Randy Brundage, Rick McCulloch, Wayne Dodge, Chad Newman and Jay Kessler.
Minutes of the last meeting were read and approved by Brandon Bough, 2nd by Dwight Shoemaker, Vote: All in Favor.
Treasurer's report was read and approved by Tom Smith, 2nd by Bob Williams, Vote: All in Favor.
President Larue Austin asked for any comments on the spring pull: Bob Williams stated that Dwight had to put in $90 of his own money for the Calcutta.  This was discussed and Bob Williams made the motion to reimburse Dwight his $90, 2nd by Tom Smith, Vote: All in Favor.
Committee Reports: There were none.
New Business: Larue read a letter from Rick McCulloch stating that he wished to resign as a Board of Director at this time.  Bob Williams made the motion to accept his letter, 2nd by Bob Simpson, Vote: All in Favor.
After a lot of discussion about whom to fill Rick's term Brian Resseguie made the motion to elect Terry Riese to fill the term, 2nd by Bob Simpson, Vote: All in favor.
The next line of new business was the Harpursville pull.  Gate: Doug Smith, Judge & weigh master: Larry Dodge, Announcer: Jim Cady, Bookkeeper: Sue Simpson, Measure man: Chad Newman, 50/50: Wayne Dodge, Brian Resseguie to sell for the bet round.
July 4th pull: Gate: Larue Austin, Judge & Weigh Master: Larry Dodge, Announcer: Jim Cady, Bookkeeper: Sue Simpson, Measure man: Brian Resseguie, 50/50: Doug Smith.  After a lot of discussion Bob Williams made the motion to raise the money for the July 4th pull: New Monies - $300, 275, 250, 225, 200, 175, 150, 125, 100, 90, 2nd by Bob Simpson, Vote: All in favor.
Tom Smith made the motion to adjourn the meeting at 2:45pm, 2nd by Dwight Shoemaker, Vote: All in Favor.
Submitted by: Doug Smith, Secretary/Treasurer

February 20, 2005
Board of directors meeting held at Larry Dodge's home.
The meeting was called to order by Pres. Larue Austin @ 12:30PM.
Roll call of officers & directors was given.  Absent were Rick McCulloch & Randy Brundage.
Minutes of the last meeting were read and approved by Jay Kessler, 2nd Wayne Dodge.
Treasurer's report was read and approved by Robert Simpson, 2nd Brian Ressequie.
Committee report: Doug gave a convention report stating that we had picked up three new fair pulls, New Paltz, NY., Harmony, NJ. and Norwich, NY., but we lost three fair pulls, Afton, NY., Summitt Station, PA. and Troy, PA..
Larue Austin reported on solid blocks for Hemlock fair stating there was a place close by for Hemlock.  Tom Smith made the motion to get 66 solid blocks for Hemlock, 2nd by Robert Simpson.  Vote all in favor.
Doug reported on sponsors for the spring pull.  Eight letters had been sent out to sponsors and if anyone had any others that a letter should be sent to let him know and a letter would be sent.  All sponsorship money would have to be received by April 1st to get into the program.
New Business: Weighing at fairs that run two days in a row.  They are Angelica-Hemlock, Canandaigua-Boonville, Harmony, NJ-New Paltz -  Morris - Honesdale, PA.  Wayne Dodge made the motion to allow and honor weigh slips for next day (two pulls in a row) but the 1st week of August with 4 pulls in a row your weigh slip will be honored as long as you go the next day and pull the same horses.  If you skip a day you will have to reweigh on the day you go to the pull.  If at any of these pulls you pull different horses you will have to reweigh the team at each pull.  2nd by Robert Simpson.  Discussion - vote - all in favor.
Spring Pull: Pres. Larue Austin asked who would be willing to help: measure men: Robert Simpson, announcer: Brian Resseguie, book keepers: Sue Simpson & Dwight Shoemaker, weighing: Doug Smith, gate: Larue Austin, selling extra passes: Nate Wooster, ringmasters: Chad Newman & Doug Smith, Judges: Wayne Dodge & Brandon Bough.
Brian Resseguie made the motion to sell 3X3 on the Calcutta auction the way we do at our other pulls @ the spring pull with the house getting 20%, 2nd by Wayne Dodge.  A lot of discussion: vote: 8 opposed, 1 in favor.  Motion declined. 
Tom Smith made the motion to sell Calcutta 3X3, with the house getting 10% at the spring pull. 2nd Robert Simpson.  Discussion: vote: 8 in favor, 1 opposed.  Motion passed.
July 4th pull:  Doug stated that the Pony pullers Assoc. called and would like to run the pony pull July 4th and they would raise their own premium monies.
Jay Kessler made the motion to adjourn the meeting at 2:55pm.  2nd by Brandon Bough.  Vote: All in favor.
Submitted by
Doug Smith
Sec./Treas.

December 12, 2004
Board of directors meeting held at Larry Dodge's home.
The meeting was called to order by President Larue Austin at 12:45PM.
A roll call of officers and directors was taken.  Absent was Brandon Bough, Randy Brundage, Jay Kessler, Rick McCulloch and Brian Ressiguie.
Minutes of the last meeting were read and approved by Larry Dodge, seconded by Robert Simpson; Vote: All in favor.
Treasurer report was read and approved by Robert Simpson, seconded by Tom Smith; Vote: All in favor.
Old Business:
President Larue Austin asked if anyone had any suggestions or complaints on the annual banquet, this was discussed and decided that Doug would set a tentative date for the annual banquet which would be November 26, 2005, at the Owego Treadway.
The point system was discussed and Wayne Dodge agreed to do this again this year with prizes to be discussed at a later date.
The webpage was also discussed, Wayne Dodge made the motion to continue with the web page; Vote: All in favor.
Larue asked about the machine operator.  Doug stated that Scott Blanchard had agreed to do it again.  Larue also asked if Larry Dodge would be interested in judging and being the weigh master again next year and Larry stated he would do it again in 2005.
New Business:
Fair Convention, January 14-17.  Larue asked how many would be attending.  Doug, Robert and Larry stated they would be attending Saturday, Sunday and Monday.  Larue, Wayne, Chad and Dwight stated they would be attending on Saturday and Sunday.
Doug stated that the spring pull date is April 23, 2005.  The raffle was discussed.  Larry made the motion to have the raffle the same as last year, $20 per ticket, four prizes, seconded by Tom Smith; Vote: All in favor.
The Harpursville pull was discussed.  Larry Dodge made the motion to have the pull, seconded by Tom Smith; Vote: All in favor.
The July 4th pull was also discussed.  Robert Simpson made the motion to have the pull, seconded by Wayne Dodge; Vote: All in favor.

Doug Smith
Secretary/Treasurer

October 24, 2004
Board of Directors Meeting held at Larue Austin's home.
Meeting was called to order by President Larue Austin at 12:30pm
A roll call of officers and directors was taken.  Absent was Jay Kessler, Randy Bough, Brandon Bough and Rick McCulloch.
Minutes of the last meeting were read and approved by Tom Smith, seconded by Larry Dodge, Vote: All in Favor
Treasurer Report was read and approved by Larry Dodge, seconded by Jim Cady, Vote: All in Favor
Larue asked for the committee report.  Brian Resseguie, chairman of the nominating committee gave his report: President - Larue Austin; Vice President - Larry Dodge; Secretary/Treasurer - Doug Smith; Board of Directors - Chad Newman, Rick McCulloch, Ira Kessler, Terry Reise and Bob Williams; Western District Board of Directors - Dwight Shoemaker and Randy Brundage.  This was discussed, Ira Kessler made the motion to accept nominating committee report, Larry Dodge seconded it, Vote: All in Favor.
Doug reported that the annual banquet would be held at the Owego Treadway Inn, on November 27, 2004.
Jim Cady, chairman of entertainment committee, stated that the band will be the same as last year.
Larue asked if there was anyone that should be invited to the banquet.  Bill Torrey, our webpage coordinator and Mel Dodge, who helps with the admission gate and 50/50's at association pull.  This was discussed and motion was made for Doug to contact Bill and Larue will contact Mel.
Larue stated that Jay was chairman of the point system committee and asked if anyone would take over while Jay was laid up.  Wayne Dodge agreed to take over for this year.  The prizes were discussed and agreed that they will be the same as last year.  First prize: blue and white halters, second prize: red and white halters.
New Business: The 2004 state fair horsepull was discussed and tabled until a later date. 
Wayne Dodge made the motion to adjourn the meeting at 2:20 PM.  Seconded by Brian Resseguie, Vote: All in Favor

February 22, 2004
Board of Directors Meeting held at Larry Dodge’s home.
Meeting was called to order by President Larue Austin @ 12:40PM. Roll call of officers and directors was taken: absent was Ira Kessler & Duane Andrews.
Treasurer report was read and approved by Brian Resseguie 2^nd by Wayne Dodge. All in favor.
Minutes of the last meeting was read and approved by Larry Dodge 2^nd by Robert Simpson. All in favor.
Larry Dodge reported that he spoke to Scott Blanchard and it is ok to go pick up machine.
Jim Cady stated that the Zip Holland Memorial Pull is July 3^rd, 2004 (Saturday). The NYSHPA will be having the July 4^th pull on July 4^th (Sunday). Weigh slip from Zip Holland Memorial Pull will be honored at July 4th pull @ Whitney Point (bring weigh slip with you).
Larue Austin reported that Jim Chambers called him re: Unadilla Pull-Chambers is not going to put the pull on at Unadilla. (At the last BOD meeting it was voted that the NYSHPA was not going to put the pull on either).
Wayne Dodge made the motion that teamsters don’t have to weight two days in a row-at pulls Boonville, Canandaigua, Hemlock, Angelica-provided they pull the same pair the previous day. Jay Kessler 2^nd. After much discussion the board voted 9 in favor, 2 not in favor.
Randy Bough made the motion to put the Board of Director meeting minutes on the web site and to make a note on our April sheet of this to inform the membership. Seconded by Jay Kessler.  The Board voted all in favor.

Doug Smith stated the Grahamsville, NY phoned re: wanting a pull but, being leap year it falls on the same day as Malone, NY (which we got back this year). The Board decided that they were far enough apart and would not hurt either fair to have the same day August 14^th. Randy Bough made the motion not to weight @ Grahamsville-discussed and voted on this motion. The board voted 4 in favor, 6 not in favor. Horsemen will have to weigh at Grahamsville Pull.

Spring Pull: committees report-Don Middaugh to sell Calcutta, Dwight Shoemaker to do calcutta books, Sue Simpson to do score record books, Jay Kessler in charge of 50/50’s, Larry & Wayne Dodge in charge of stall and campers, Robert Simpson & Rick McCulloch will be the measuremen, Doug Smith weighing horses & Randy Bough holding horses on scales. Robert Simpson will be in charge of back door. Larue Austin will be in charge of admission gates. Jim Cady will be in charge of $20.00 raffle. Nate Wooster will be in charge of making sure everyone has a wristband going into the ring and selling tickets in the holding ring.

Sponsorship program score page should be on left and right so you don’t have to turn the page, same with heavyweight.

Larry Dodge made motion to adjourn meeting at 2:20PM 2^nd by Tom Smith.
Submitted by
Doug Smith